How to Print an Envelope

Label Maker includes envelope templates that let you print addresses directly on envelopes. This eliminates the need for separate address labels and gives your mail a professional, clean look.

Supported Envelope Sizes

Label Maker supports common envelope sizes:

• #10 Business Envelope - 4.125" x 9.5" (standard business envelope)
• A2 Envelope - 4.375" x 5.75" (invitation size)
• A6 Envelope - 4.75" x 6.5" (greeting card size)
• A7 Envelope - 5.25" x 7.25" (large invitation)
• 6x9 Envelope - 6" x 9" (booklet envelope)
• DL Envelope - 4.33" x 8.66" (European standard)

Step 1: Select an Envelope Template

1. Open Label Maker: Extensions → Label Maker → Create Labels
2. In the Template dropdown, search for "envelope"
3. Select your envelope size (e.g., "#10 Envelope")

Step 2: Add Your Addresses

The envelope template has two address areas:

Return Address (Top Left)

Click in the return address area and type your return address:

Your Name
Your Company (optional)
123 Your Street
City, State ZIP

Recipient Address (Center)

Click in the recipient address area and add the delivery address:

Recipient Name
Company Name (if applicable)
456 Their Street
City, State ZIP

Mail Merge for Multiple Envelopes

To print many envelopes at once:

1. Connect your Google Sheets mailing list (see mail merge tutorial)
2. In the recipient address area, insert merge fields:

   <<Name>>
   <<Address>>
   <<City>>, <<State>> <<ZIP>>

3. Type your return address (same on all envelopes)
4. Click Create Labels

Label Maker will generate one envelope per row in your spreadsheet.

Step 3: Set Up Your Printer

Envelope printing requires specific printer settings:

Load the Envelope

• Check your printer manual for envelope loading instructions
• Most printers have an envelope slot or manual feed tray
• Load envelopes face-up or face-down depending on your printer
• The flap is usually on the left or at the back

Print Settings

1. Go to File → Print
2. In More settings:
   • Set Paper size to match your envelope (e.g., "#10 Envelope")
   • Set Margins to None
   • Set Scale to 100%
3. Some printers require selecting "Envelope" as the paper type

Step 4: Test Print

1. Print on regular letter-size paper first
2. Hold the paper against an envelope to check positioning
3. Addresses should fall in the correct positions
4. Adjust text positioning in your document if needed
5. Once aligned, print on your actual envelopes

Troubleshooting

Address prints in wrong position

• Check that you selected the correct envelope size in print settings
• Verify margins are set to "None"
• Make sure scale is 100%, not "Fit to page"
• Your printer may need manual adjustment for envelope positioning

Envelope jams in printer

• Use the manual feed slot if available
• Feed one envelope at a time
• Make sure the envelope flap is positioned correctly
• Don't use envelopes that are too thick or textured
• Avoid envelopes with metal clasps in laser printers

Ink smears on envelope

• Use envelopes designed for your printer type (inkjet vs laser)
• Let printed envelopes dry before stacking
• Reduce ink density in printer settings if available
• Try a different envelope brand

Envelope size not in print settings

• Create a custom paper size in your printer settings
• Enter the exact envelope dimensions
• Save as a custom paper size for future use

Pro Tips

• Buy quality envelopes - Cheap envelopes may jam or produce poor print quality
• Store envelopes flat - Warped envelopes cause feeding problems
• Match fonts - Use the same font for return and recipient addresses for a cohesive look
• Add a logo - Include your company logo with the return address for branded correspondence